Overview:

We are seeking a detail-oriented and highly organized Virtual Assistant to support our executive leadership team of 6-8 members. The ideal candidate will manage communication, scheduling, and coordination tasks to ensure smooth and efficient operations.
Key Responsibilities:

    Communication Management:
        Manage and respond to emails via Gmail on behalf of the executive team.
        Handle and respond to messages through various messaging apps, including WhatsApp.

    Meeting Coordination:
        Review meeting requests, check the availability of attendees, and schedule meetings using Google Calendar.

    Meeting Invitations & Reminders:
        Send meeting invitations to attendees and provide timely reminders via messaging apps to ensure all participants are informed.

    AI Note-Taking Coordination:
        Facilitate and coordinate the use of AI-powered note-taking tools during meetings to ensure accurate documentation and timely follow-ups.

Qualifications & Skills:

    Availability:
        Must be available to work from UTC 8:00 to 15:00 (max 25 hours/week to start).

    Communication Skills:
        Excellent written and verbal English communication skills.

    Technical Proficiency:
        Strong skills in Google Suite (Google Calendar, Gmail).
        Proficient with messaging apps like WhatsApp.

    Experience:
        Previous experience as a Virtual Assistant or in a similar administrative role preferred.
        Ability to coordinate schedules and manage multiple priorities effectively.

    Organizational Skills:
        Exceptional multitasking and organizational abilities with attention to detail.

    Independence:
        Ability to work remotely, manage tasks independently, and meet deadlines.

If you’re a proactive, tech-savvy, and organized individual who enjoys supporting executive teams, we would love to hear from you. Please apply with your resume and a brief cover letter detailing your relevant experience!