Overview:

We are seeking a highly organized and detail-oriented Operations Assistant to support the creative production and marketing operations teams. This role involves managing project timelines, facilitating communication between internal teams and external stakeholders, and ensuring seamless task execution.
Key Responsibilities:

    Project & Timeline Management:
        Maintain project and campaign timelines using tools like Google Sheets, ClickUp, and Notion.
        Track project progress and update internal and external stakeholders regularly.

    Team & Stakeholder Communication:
        Serve as the liaison between internal departments (creative, marketing, etc.) and external stakeholders to ensure clear and timely communication.

    Meetings & Summaries:
        Attend daily stand-ups and meetings, providing concise summaries and outlining next steps for the team.

    Task Execution:
        Offload and execute action items from meetings to support team productivity and ensure timely project completion.

    Project Tracking & Tools Management:
        Keep project management tools up to date, ensuring all deadlines and deliverables are accurately tracked and met.

    Operational Support:
        Identify process improvements and suggest solutions to resolve any workflow challenges.

Qualifications:

    Organizational Skills:
        Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously.

    Communication:
        Excellent communication and interpersonal skills to effectively collaborate with both internal and external teams.

    Detail-Oriented:
        Attention to detail with a proactive approach to identifying and solving problems.

    Technical Proficiency:
        Experience with project management tools such as Google Sheets, Click Up, and Notion.

    Collaborative Mindset:
        Ability to work effectively in a fast-paced, collaborative environment.

If you have a passion for operations and are looking to make an impact in a dynamic, fast-paced setting, we’d love to hear from you. Please apply with your resume and a brief cover letter highlighting your relevant experience.