Organization:
Doman International Institute (DII)
Location: Fully Remote (Preference for candidates in Eastern Time Zone)
Start Date: Early August
Hours: Full-Time

Role Overview:
Doman International Institute (DII) is a 501(c)3 nonprofit organization dedicated to empowering parents of brain-injured children. We are seeking a proactive and detail-oriented Executive Assistant to support our Founder, Douglas Doman, and other senior leadership. The successful candidate will exhibit exceptional problem-solving skills, strong communication abilities, and a meticulous approach to managing administrative tasks in a dynamic environment.

Objectives of This Role:

    Support the Founder: Ensure the Founder’s goals and operational efficiency are achieved.
    Process Improvement: Maintain and refine internal processes to support the leadership team.
    Communication Management: Handle all communication on behalf of the Founder.
    Daily Operations: Ensure the Founder’s daily priorities are met and organizational goals are achieved.

Responsibilities:

    Manage Affairs: Oversee the Founder’s professional and personal affairs including agendas, calendar, mail, email, phone calls, and client management.
    Scheduling: Coordinate complex international scheduling, calendar management, and virtual meetings.
    Travel Logistics: Manage travel arrangements and activities.
    Administrative Support: Provide typing, dictation, spreadsheet creation, and maintain the filing system and contacts database.
    Proofreading: Review correspondence, contracts, and agreements for accuracy.
    Stakeholder Liaison: Communicate with high-level stakeholders and donors.
    Social Media Management: Oversee the Founder’s social media account.
    Event Management: Organize webinars, virtual meetings, and annual holiday mailings.
    Confidentiality: Maintain professionalism and confidentiality with all materials.
    Team Communication: Organize team communications and coordinate internal and off-site events.
    Visa and Passport Processing: Manage visa and passport-related tasks.
    Project Support: Provide additional support to other executive team members as needed.

Required Skills and Qualifications:

    Experience: Four or more years in an administrative role supporting upper management.
    Communication: Excellent written and verbal communication skills.
    Dictation: Ability to take dictation both recorded and live.
    Time Management: Strong organizational skills and the ability to manage multiple projects.
    Tech Savvy: Proficiency with office productivity tools and a quick learner of new software and systems.
    Flexibility: Adaptable team player who embraces challenges.
    Confidentiality: Ability to maintain strict confidentiality.
    Internet Connection: Strong and reliable internet connection.
    Remote Work Experience: Previous experience working remotely.

Our Tech Stack:

    Zoom: Advanced user.
    G-Suite: Proficiency required.
    Microsoft Office Suite: Advanced Excel skills necessary.
    Teamviewer: For one-on-one dictation.
    DocHub: Document management.
    Canva: Basic design tasks.
    Apple User: Preference for familiarity with Apple products.

Preferred Skills and Qualifications:

    Financial Documentation: Experience with light financial documentation and expense tracking.
    Process Management: Experience in developing and managing internal processes and digital file asset management.
    International Experience: A plus but not required.

How to Apply:
Please submit your resume, a cover letter detailing your relevant experience, and your responses to the following questions:

    What experience do you have in supporting high-level executives, particularly in a remote setting?
    Can you provide examples of how you’ve managed complex scheduling and travel arrangements?
    How do you approach maintaining confidentiality and managing sensitive information?
    What strategies do you use to handle multiple projects and priorities simultaneously?
    Describe your experience with the tools and technologies listed in our tech stack.

We look forward to your application and the opportunity to potentially work together to further the mission of Do man International Institute.

Best Regards,
Doman International Institute Team